Procedures for Substitution of Fund Source

Form to Request to Substitute Nonresident Tuition Remission for a GSR (PDF)

The hiring unit completes the hiring process in the usual manner. The nonresident tuition remission charge will initially post to the same fund source as is providing the GSR’s salary. Diversion of that charge to an alternative non-federal fund source, Block Grant, or the emergency fund is made by completing the substitution request form. If an alternative, non-federal fund source is to be used, the substitution does not require graduate program approval and the request form can be submitted directly to Graduate Studies. If Block Grant funds will be used to pay the nonresident tuition charge, the hiring unit certifies that no other non-federal funds are available to provide the NRT remission, then submits a written request to substitute Block Grant funds to the GSR’s graduate program by the beginning of the third week of the quarter. If approved by the GSR’s graduate program, the endorsed request is submitted by the graduate program to Graduate Studies by the beginning of the fourth week of the quarter. The same process is followed to request substitution from the emergency fund, except that the graduate program certifies that no Block Grant funds are available in this case. Once the hiring unit and graduate program have endorsed the form as appropriate, it is forwarded to Graduate Studies for approval.

Diversions will be processed by Graduate Studies and Accounting and Financial Services staff using an automated journal entry system, based on the diversion request forms that are submitted and approved.