Policies and Procedures

Policies and Procedures

The following are policies and procedures related to graduate student employment and student support. These memos and policy statements are in Adobe Acrobat format. You will need the Acrobat Reader installed in order to read or print these documents.

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Student Employment
Policy Memo
July 21, 1992
Dean Curry's memo of July 21, 1992 establishing the 9 quarter/15 quarter rule for student employment and advancement to candidacy. This memo contains several other related policy statements.

Memo on Student
Employment Policy
Sept. 25, 1992
Dean Curry's memo of Sept. 25,1992. This memo contains clarification of the policies in the policy memo of July 21,1992.

Partial Fee
Remission
April 22, 1992
Memo of April 22, 1992 instituting the Partial Fee Remission program for RAs and TAs at UC Davis. This is the basis for today's fee remission program.

Partial Fee
Remission
July 16,1999
Memo from UC Provost and Senior Vice President C. Judson King describing the University's Fee Remission program for 1999-2000. This is the annual renewal memo.

Policy on
Appointment Percentages
June 26,1990
This memo from Associate Dean Douglas L. Minnis implements policy regarding the percentage of appointment. Students may not be appointed at percentages between 45% and 50% or 20% and 25%.

GSHIP Policy
Nov. 30,1989
Memo from UC President William R. Frazer implementing the fee waiver program for mandatory Graduate Student Health Insurance Program (GSHIP).

Petition for
Exceptions to Policy
undated
This undated memo provides policy and procedures for Petitions to Exception to Policy.

Memo from Associate Dean Kraft
Outlining TA Appointment and Training Policies1/26/96
This memo summarizes policies and procedures for the appointment of Teaching Assistants (TAs) and the training of Teaching Assistants.

Earnings Memo
July 22, 1999
This memo from Associate Dean Jerry Hedrick lifts the $18,000 per year "earnings cap" for UC Davis graduate students.

FAFSA Memo
Jan. 13, 2000
This memo, co-signed by Cristina Gonzalez, Dean of Graduate Studies and Patricia Kearney, Executive Director for Student Housing and Financial Aid, requires all graduate students file the Free Application for Federal Student Aid (FAFSA). This form establishes financial need for students.

Expansion of GSR and Non-Student PGR Salary Tables
June 4, 2002
This letter from Richard C. Atkinson, President expands salary table for the Graduate Student Researcher (GSR) title from six steps to ten steps, effective July 1, 2002. It also expands the table used for the Non-Student PGR title code from 10 steps to 17 steps.

Clarification of Fee remissions
for graduate students who terminate their appointment during a quarter.
June 11, 2002
This directive provides clarification on the application of fee remissions for students with academic appointments who terminate their appointment during the course of an academic quarter. It provides guidelines regarding the amount of the fee remission the student may be liable for and the amount of the fee remission that the appointing department may be liable for.

Dean's Directive 02-098
Graduate Student Researcher
July 19, 2002
This is the PDF version of Dean's Directive 02-098 implementing the Graduate Student Researcher (GSR) title code (3282) on the Davis campus. Included in this document is the timeline for implementation, a sample compensation plan for graduate programs and the "default" compensation plan.

Dean's Directive 02-118
Vacation Accrual
for Student Academic Research Appointments, Postgraduate Researchers
and Postdoctoral Appointments
Sept 16, 2002
This is the PDF version of Dean's Directive 02-118 clarifying the policy regarding vacation accrual and use of vacation for students appointed as Research Assistants (title code 3299), Student PGRs (title code 3241) and Graduate Student Researchers (title code 3282); and researchers appointed as Non-Student PGRs (title code 3240) and Visting POstdoctoral Scholars (title code 3370).

Return to Staff Support	This link will return you to the main Graduate Studies Support Reference page.
Student Employment Policy Memo July 21, 1992	Dean Curry's memo of July 21, 1992 establishing the 9 quarter/15 quarter rule for student employment and advancement to candidacy. This memo contains several other related policy statements.
Memo on Student Employment Policy Sept. 25, 1992	Dean Curry's memo of Sept. 25,1992. This memo contains clarification of the policies in the policy memo of July 21,1992.
Partial Fee Remission April 22, 1992	Memo of April 22, 1992 instituting the Partial Fee Remission program for RAs and TAs at UC Davis. This is the basis for today's fee remission program.
Partial Fee Remission July 16,1999	Memo from UC Provost and Senior Vice President C. Judson King describing the University's Fee Remission program for 1999-2000. This is the annual renewal memo.
Policy on Appointment Percentages June 26,1990	This memo from Associate Dean Douglas L. Minnis implements policy regarding the percentage of appointment. Students may not be appointed at percentages between 45% and 50% or 20% and 25%.
GSHIP Policy Nov. 30,1989	Memo from UC President William R. Frazer implementing the fee waiver program for mandatory Graduate Student Health Insurance Program (GSHIP).
Petition for Exceptions to Policy undated	This undated memo provides policy and procedures for Petitions to Exception to Policy.
Memo from Associate Dean Kraft Outlining TA Appointment and Training Policies1/26/96	This memo summarizes policies and procedures for the appointment of Teaching Assistants (TAs) and the training of Teaching Assistants.
Earnings Memo July 22, 1999	This memo from Associate Dean Jerry Hedrick lifts the $18,000 per year "earnings cap" for UC Davis graduate students.
FAFSA Memo Jan. 13, 2000	This memo, co-signed by Cristina Gonzalez, Dean of Graduate Studies and Patricia Kearney, Executive Director for Student Housing and Financial Aid, requires all graduate students file the Free Application for Federal Student Aid (FAFSA). This form establishes financial need for students.
Expansion of GSR and Non-Student PGR Salary Tables June 4, 2002	This letter from Richard C. Atkinson, President expands salary table for the Graduate Student Researcher (GSR) title from six steps to ten steps, effective July 1, 2002. It also expands the table used for the Non-Student PGR title code from 10 steps to 17 steps.
Clarification of Fee remissions for graduate students who terminate their appointment during a quarter. June 11, 2002	This directive provides clarification on the application of fee remissions for students with academic appointments who terminate their appointment during the course of an academic quarter. It provides guidelines regarding the amount of the fee remission the student may be liable for and the amount of the fee remission that the appointing department may be liable for.
Dean's Directive 02-098 Graduate Student Researcher July 19, 2002	This is the PDF version of Dean's Directive 02-098 implementing the Graduate Student Researcher (GSR) title code (3282) on the Davis campus. Included in this document is the timeline for implementation, a sample compensation plan for graduate programs and the "default" compensation plan.
Dean's Directive 02-118 Vacation Accrual for Student Academic Research Appointments, Postgraduate Researchers and Postdoctoral Appointments Sept 16, 2002	This is the PDF version of Dean's Directive 02-118 clarifying the policy regarding vacation accrual and use of vacation for students appointed as Research Assistants (title code 3299), Student PGRs (title code 3241) and Graduate Student Researchers (title code 3282); and researchers appointed as Non-Student PGRs (title code 3240) and Visting POstdoctoral Scholars (title code 3370).