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- 250 Mrak Hall
One Shields Avenue
Davis, CA 95616
Tel: (530) 752-0650
Fax: (530) 752-6222
Appointment Checklist
Related Forms
- Confirm qualifications and check references. Check years of postdoctoral
experience.
- Note that the duration of an individual’s postdoctoral service may not exceed five years in total, including postdoctoral service at other institutions. Requests for exceptions allowing a sixth year (APM 390-17b) are submitted for review and approval to the Departmental office which should forward the request to Graduate Studies Associate Dean for Programs. Please use the appropriate form.
- Check (or create) the department compensation plan for postdoctoral
scholars.
- If an off-scale salary is requested, please use the appropriate form.
- The PI and unit head (Chair) create and send a draft appointment
letter to Graduate Studies requesting approval of the proposed appointment
(this may be done by email, see (4) below). Also attach the academic
biography, CV, or resume of the individual to be appointed.
- The appointment letter needs to be written as required by
policy APM-390. There is a template
letter that should be followed.
- As per the template,
the appointment letter should include the following information:
- Percentage of time
1. Appointments of less than 100% time may be requested by the postdoctoral scholar only, and the appropriate forms must be completed.
- Rate of compensation
- Source of support
- Duration of appointment (start and ending dates)
- Responsibilities and expectations (be as explicit as
possible regarding techniques that are expected to be used)
- Rights (dismissal, layoff, grievance, etc. Provide website for APM-390 or a hardcopy of APM-390).
- Health benefits information
- Time off and sick leave availability
- Department contacts
- Provide a copy of the mentoring
document.
- Percentage of time
- The appointment letter needs to be written as required by
policy APM-390. There is a template
letter that should be followed.
- The appointment letter and materials may initially be circulated
by email for electronic signature approval to expedite processing,
as follows:
- The PI prepares the appointment letter and any associated
documents (CV, resume, any necessary exceptions to policy, etc.)
and emails them to the Chair stating “I recommend the
hire of a post-doc pursuant to the attached materials, please
review and forward this email to the Associate Dean for Programs
with a statement indicating your approval of this recommendation.”
- The appointment letter needs to be written as required
by policy APM-390. There is a template letter that should
be followed, it is available at the following URL: http://www.gradstudies.ucdavis.edu/postdocs/appointments.html
- As per the template, the appointment letter should include
the following information:
- Percentage of time
- Appointments of less than 100% time may be requested
by the postdoctoral scholar only, and the appropriate
forms must be completed.
- Rate of compensation
- Source of support
- Duration of appointment (start and ending dates)
- Responsibilities and expectations (be as explicit
as possible regarding techniques that are expected
to be used)
1. Rights (dismissal, layoff, grievance, etc. Provide website for APM-390 or a hardcopy of APM-390).
- Health benefits information
- Time off and sick leave availability
- Department contacts
- Provide a copy of the mentoring
document.
- Appointments of less than 100% time may be requested
by the postdoctoral scholar only, and the appropriate
forms must be completed.
- Percentage of time
- The appointment letter needs to be written as required
by policy APM-390. There is a template letter that should
be followed, it is available at the following URL: http://www.gradstudies.ucdavis.edu/postdocs/appointments.html
- The unit head (Chair) reviews the proposed appointment, forwards
it with attachments and a statement of approval to the Associate
Dean for Programs in the OGS.
- The email with appointment letter and materials (that has PI and Chair approval emails still attached) is reviewed and approved. Approval by Graduate Studies is emailed back to the hiring unit.
- The PI prepares the appointment letter and any associated
documents (CV, resume, any necessary exceptions to policy, etc.)
and emails them to the Chair stating “I recommend the
hire of a post-doc pursuant to the attached materials, please
review and forward this email to the Associate Dean for Programs
with a statement indicating your approval of this recommendation.”
- The approved appointment letter, and associated materials, signed
by the PI and the unit head are sent to the postdoctoral scholar
as hard copies. The postdoctoral scholar accepts the appointment
by signing the appointment letter and returning it to the hiring
unit.
- The final original copy of the appointment letter with PI, unit
head, and scholar signatures must be sent to the Associate Dean
of Programs, in Graduate Studies, 250 Mrak Hall. The original signed
appointment letter will be retained in Graduate Studies.
- A copy of the appointment letter with all signatures will be returned to the hiring unit.
Revised 7/25/2005
Last Updated: February 13, 2008
