Submission

Master's thesis students must complete, and bring with them, these two forms when they submit their thesis:

• PQIL Master's Thesis Agreement Form
• Graduate Program Exit Information

Master's comprehensive examination students must:

1. Print off the Master's Exam Report Form – Plan II and submit to their examination committee
2. Complete and send to Graduate Studies the Graduate Program Exit Information form

Doctoral students must complete, and bring with them, the following four forms when they submit their dissertation:

1. PQIL Doctoral Dissertation Agreement Form (included in the packet mailed to you when you advanced to candidacy)
2. Confidential Questionnaire
3. Survey of Earned Doctorates
   • Brochure on Survey (informational)
   • Brochure on Confidentiality (informational)
4. Graduate Program Exit Information

YOUR THESIS OR DISSERTATION MUST BE SUBMITTED IN A MANILA ENVELOPE.

Registration Requirement

Q. Once I advance to candidacy, do I need to register?

A. If you intend to receive your degree, you must be either registered or on approved filing fee status. If you let your student status lapse, you may have to apply for readmission. You must be registered if you:

• Hold an academic student appointment title such as a GSR or TA (unless you are using the one quarter exception to registration);
• Use University facilities and consult regularly with faculty; or
• Receive a fellowship or financial aid

If your research requires that you be outside California for an entire quarter and you need to stay registered, you may petition for Registration In Absentia to pay only half the University Registration Fee (you still need to pay the other registration fees). For more information, contact Graduate Studies at (530) 752-0650.

Filing Fee

Q. What is the Filing Fee and am I eligible for this program?

A. The Filing Fee program was established expressly to assist those students who have completed all requirements for degrees except filing theses and dissertations and /or taking final examinations and are no longer using University facilities. The Filing Fee is a reduced fee, paid in lieu of registration fees. It is assessed only once. The Filing Fee option preserves your candidacy status with the University within approved time limits; however, you are no longer considered a full-time registered student by the University and are not entitled to the same benefits and privileges as a registered student. Filing Fee is normally approved for one quarter only.

Health Insurance

Q. Will I be covered by the Graduate Student Health Insurance Plan (SHIP) while I'm on Filing Fee or Planned Educational Leave (PELP) status?

A. SHIP members who go on PELP or Filing Fee status may extend their SHIP coverage for the first quarter / semester of PELP or Filing Fee status only. This extension of coverage is not automatic and your insurance fees will be higher while on PELP or Filing Fee status. Application for enrollment as a PELP or Filing Fee student must be made within five days of your registration status change. Contact the Cowell Student Health Center for more information.

Let's Talk Money

Q. Where can I find out about fellowships for dissertation research and writing?

A. The Student Financial Support section of this Web site is the place to begin researching fellowships awarded by the University, fellowship agencies, private foundations and corporations. The support office also has applications for major national fellowship programs. Call (530) 752-0650 for more information.

Q. When should I apply for fellowships for research and writing?

A. Do you need to travel to certain field sites, libraries, laboratories or museums to do research? Would you like several months of fellowship support while you write your thesis or dissertation? Your fellow graduate students stress that you apply as early as possible and at least one year before you need the funds. Keep in mind that many agencies often take six months to review applications.

The Write Stuff

Q. Where can I get help with writing my thesis or dissertation?

A. Many students find writing a thesis or dissertation to be a difficult and time-consuming challenge unlike anything they have encountered in their education so far. You are not alone if you feel bewildered by the task ahead. Following are some helpful hints for getting a thesis or dissertation finished before the birth of your first grandchild.

• Find out what a thesis or dissertation looks like for your discipline. If your program doesn't keep copies, you can find copies of all theses and dissertations filed by Davis students at the Shields Library in the Special Collections section.
• Read the thesis and dissertation filing instructions. In the instructions we list several publications you may find useful.
• Ask for help from Counseling and Psychological Services if you have writer's block or feel yourself burning out. The center offers individual and group support for the rigors of academic life. For information or an appointment stop by 219 North Hall or call (530) 752-0871.
• Talk with other students who are working on theses or dissertations. Consider joining or starting a thesis support group in your program.
• The Learning Skills Center offers individualized assistance to those who need writing assistance either by appointment or on a drop-in basis. They're located in 2205 Dutton Hall or call (530) 752-2013.
• The Campus Writing Service offers workshops for groups of student to help them with particular writing assignments. To request a workshop or to get more information about the center, call (530) 752-0431.

Changing Your Committee

Q. Is it possible to change the membership of my thesis or dissertation committee?

A. Yes. When membership changes must be made, your official graduate adviser must recommend to the Dean of Graduate Studies the new committee member and give the reason for the change. You can start the process by using the Request for Reconstitution of Committee Membership form.

Smooth Sailing

Q. How can I ensure that the path to the thesis or dissertation will be as trouble-free as possible?

A. Keep in touch with your thesis adviser. Keep track of each time you speak with your adviser, what s/he requested and what agreements you reached – a journal or diary of your activities is most helpful. Get feedback from your adviser as often as s/he is willing to give it to be sure you are proceeding on a direct fruitful path and not becoming sidetracked. Be sure your committee members have a generous time allowance for the review of the final draft.

Preparing for the Job Market

Q. What about preparing for the job market?

A. According to the Internship and Career Center, success in the job market can be greatly enhanced by exercising a few simple principles:

• Develop a professional network. Make contacts and present your research within the department and at national meetings. Invite faculty to observe and evaluate your teaching experiences. The broader your contacts, the wider the pipeline to position announcements and the stronger the statements in letters of recommendation.
• Locate vacancy listings. Your best resource is your academic department. Ask your graduate staff for the location of the job board or vacancy file. The Internship and Career Center and Shields Library also house flyers and professional journals with job listings.
• Research the needs of the prospective employer. Request an expanded job description or talk to the search committee chair to get details on the position. Request promotional literature about the department and its faculty/staff.
• Prepare an exemplary curriculum vitae (CV). Begin by attending the CV workshops offered by the Internship and Career Center or by emulating a "recent" successful candidate in your department. Your CV should be tailor-made, focusing on the skills that lend themselves directly to the employer's needs.
• Be willing to relocate. Your first position should not be determined by geography. It does not have to be a lifetime commitment but it does need to be in an environment where you can establish credibility. Cast a broad net, land that first job and look forward to being "geographically" selective on the next position when you are a proven commodity.

Filing the Thesis

Q. What should I know about filing my thesis or dissertation with the Graduate Studies office?

A. Consult the instructions for Preparing and Submitting Theses or Dissertations well before you plan to print the final version. Degrees are awarded in March, June, September, and December. Consult the yearly calendar for filing dates. You should call ahead to schedule an appointment with the Student Affairs Officer in Graduate Studies who handles your discipline. Don't wait until the last minute or you might find yourself disappointed that you couldn't get an appointment time.