Frequently Asked Questions

Frequently Asked Questions

General Application Questions

  • Can I send in additional materials for my program to review, even if they haven’t asked for those documents (e.g. if my program requires three letters of recommendation, can I send in four instead)?
  • No. Programs must ensure that all applicants are considered equally. For that reason, they cannot accept additional application materials they have not specifically requested as a part of their application process. You should not send any materials to the program for review unless they have been specifically requested.
  • What should I do if I'm not sure how to answer a question on the application?
  • If you are unsure how to answer a question specific to the graduate program to which you are applying, we recommend first clicking on the "Application Instructions" section of the application (at the bottom of the menu on the left side of the screen in the application).  There are answers there which address a lot of parts of the application. However, if you have questions such as courses taken specific to the major, you may need to contact the graduate program office to which you are applying.
  • I'm running into technical problems with the application. Whom should I contact?
  • You can start by contacting our application vendor (Hobsons ApplyYourself) at If you have not received an e-mail back from them within 12 hours, please contact us at and let us know.
  • Can I apply to more than one graduate program at UC Davis in a single term?
  • Yes. You are welcome to apply to multiple graduate programs at UC Davis. However, you will need to submit a complete application, including a separate application fee and supplemental materials, for each graduate program.
  • Can I apply to the M.S./M.A. and the Ph.D. for a specific graduate program?
  • No. Although you’re welcome to apply to multiple graduate programs, you cannot submit an application for multiple *degrees* in a single program. Master's degree programs are very different from Ph.D. programs.  You should review the requirements and program content thoroughly before deciding which degree you would like to pursue.
  • I missed the application deadline for the graduate program – is there any way I can still apply?
  • Unfortunately, no. UC Davis does not waive the application deadlines for graduate programs. Once the deadline for submission has passed, we will not reopen the application for that program. However, we would certainly welcome your application should you choose to apply by the deadline for a future term.
  • I have not taken the GRE/TOEFL/IELTS exam yet. When do I have to take it so that I can still be considered for admission?
  • Graduate Program Review Committees meet at various times and dates. Please check with the Graduate Program Staff Coordinator in the program to which you are applying to determine when all your application materials must be received. Please note that it can take several weeks for official test scores to be issued. We recommend that applicants take those tests as early as possible.

Transcript/Academic Record Questions

  • Where should I send my transcripts?
  • Supporting documents, such as transcripts, must be sent directly to the graduate program to which you are applying. For contact and mailing information go to the Graduate Programs and click on the program to which you are applying.
  • Do I need to send my official transcripts to the graduate program right away, or will they accept unofficial or scanned copies?
  • You must submit official transcripts/academic records to the graduate programs. Neither the graduate programs nor Graduate Studies will accept unofficial academic records (photocopies, scanned copies, e-mail attachments, etc.).
  • My college/university does not use a 4.0 grading scale. Should I convert my GPA to a 4.0 scale and how do I make the conversion?
  • No. You should not attempt to convert your GPA to a 4.0 scale. Enter your GPA just as it is on your transcript. There are also fields in the application (under "Academic History") which will ask you for the GPA/Grading scale used by your college/university – you can enter that information there.

Letter of Recommendation Questions

  • How do I remove a recommender from my application and add a new one?
  • Even after you’ve submitted your application, you can log onto the application system and go to the "Recommendations" section, then to the Recommendation Provider List. If the recommender has not yet submitted his/her letter, you can remove that recommender by clicking the “X” button in their section and then add another. You may also request a follow-up reminder e-mail be sent to your recommender from this page.
  • My recommender did not receive the e-mail requesting the letter of recommendation. How do I send another e-mail request?
  • You can send your recommender a new e-mail request if they did not receive the first e-mail *or* if  you just want to send them a reminder.  Log back into your application and go to the "Recommendations" section, then to the Recommendation Provider List.  If you click the “RESEND” button, it will send them a new e-mail.
  • Can my recommender send in a paper letter of recommendation? Can they send their letter by e-mail?
  • No. Letters of recommendation will only be accepted via the online application letter of recommendation system. Neither the graduate program nor Graduate Studies will accept letters of recommendation which have been sent to us by mail or by e-mail.
  • My letters of recommendation are held by an automated letter of recommendation service (e.g. Interfolio) which sends out copies via email at my request. Can I send these in to you?
  • No. Because your recommendation providers are required to provide both a letter *and* complete a short evaluation for you, any recommendations must be submitted via our online application system. We cannot accept letters of recommendation sent to our office (or the graduate program offices) directly.

Application Status Questions

  • How can I find out the current status of my application?
  • If you log back in to your online application, you will be able to see the current status of your application, including the materials that the graduate program has received, on the front page. Because the application review is primarily conducted by the graduate program and not by Graduate Studies, it isn’t possible for our office to provide you with more specific information regarding where your application is in the review process.
  • I have submitted my application and sent in all of my admission materials, but my application status is still incomplete. What should I do?
  • All admission materials are collected and reviewed by the graduate program to which you have applied. You may need to contact that program. Program contact information can be found in the Graduate Programs. However, please note that programs receive a lot of mail during admission season - please be certain to give them some time before you contact them to ask about documents you mailed to their office.
  • I've already submitted my application online, but I’d like to make a change/addition to my statement of purpose/CV/writing sample/etc.  If I send the new document to Graduate Studies or the graduate program, can it be added to my file?
  • No. Changes cannot be made to the application materials you’ve submitted once you have already submitted them. That’s why we strongly recommend that all applicants carefully proofread all of their materials prior to submitting them. Applications are considered final at the point when they are submitted – we cannot allow substitutions or updates after you have submitted your application.
  • Can you tell me when I will know if I’ve been admitted?
  • Each graduate program conducts their admissions review process independently. There isn’t a specific day when a graduate program makes all of their decisions. Once the program has reviewed their applications and has notified our office of their decision, you will be notified by e-mail. Please check your e-mail regularly (including your Junk Mail or Spam folders) to make certain you do not miss any important messages from Graduate Studies or the program.
  • Staff from the program I applied to told me I was admitted. When will I receive my admission letter?
  • Once a recommendation to admit or deny has been received from the graduate program review committee, the application must be evaluated by Graduate Admissions. You will receive an e-mail notice once a decision has been made. Graduate Admissions no longer sends paper letters – you will be notified by e-mail once your final admission decision has been made. Please check your e-mail regularly (including your Junk Mail or Spam folders) to make certain you do not miss any important messages from Graduate Studies or the program.
  • The graduate program hasn’t received my materials, but the shipping services (e.g. FedEx, UPS, etc.) says that they have been delivered. What should I do?
  • Although your express shipping service may have a record that those documents were received, that only means that they were delivered to the UC Davis Mail Services office. It may take some additional time for Mail Services to deliver those documents to the graduate program and for the program to process those documents. However, if you addressed the materials correctly, they should arrive soon.

International Applicant Questions

  • When do I submit the proof of financial support needed to obtain a student visa?
  • Proof of financial support is not required until after you have been offered admission to a UC Davis graduate program. If you are admitted, you will be provided with additional instructions for obtaining your student visa, including where to send your financial documents. Do not send financial documents to the graduate program or the Office of Graduate Studies.
  • When I fill out my online application, should I convert my grades to a U.S. 4.0 or A-F grading scale?
  • No - you should not attempt to convert your grades to a U.S. grading scale. The "Academic History" section of the online application includes fields where you can enter information about the grading scale used by your university. Be certain to complete that section thoroughly, but do not convert your grades to a U.S. scale.
  • Does UC Davis have any special partnerships with universities or fellowship agencies in different countries?
  • UC Davis Graduate Studies currently has partnerships and fellowship agreements available to applicants from Brazil, Chile, China, Mexico, and Vietnam. For more information about these programs, visit the International Fellowships & Partnerships page on our website.

Contact Us

If the FAQs on this page did not answer your question, please e-mail your inquiry to In order to facilitate our response to your inquiry, please be sure to include your full name, e-mail address and the graduate program(s) to which you are applying.