Frequently Asked Questions

Frequently Asked Questions

General Application Questions

  • Can I send in additional materials for my program to review, even if they haven’t asked for those documents (e.g. if my program requires three letters of recommendation, can I send in four instead)?
  • No. Programs must ensure that all applicants are considered equally. For that reason, they cannot accept additional application materials they have not specifically requested as a part of their application process. You should not send any materials to the program for review unless they have been specifically requested.
  • What should I do if I'm not sure how to answer a question on the application?
  • If you are unsure how to answer a question specific to the graduate program to which you are applying, we recommend first clicking on the "Application Instructions" section of the application (at the bottom of the menu on the left side of the screen in the application).  There are answers there which address a lot of parts of the application. However, if you have questions such as courses taken specific to the major, you may need to contact the graduate program office to which you are applying.
  • I'm running into technical problems with the application. Whom should I contact?
  • You can start by contacting our application vendor (Hobsons ApplyYourself) at support@hobsons.com. If you have not received an e-mail back from them within 12 hours, please contact us at gradadmit@ucdavis.edu and let us know.
  • Can I apply to more than one graduate program at UC Davis in a single term?
  • Yes. You are welcome to apply to multiple graduate programs at UC Davis. However, you will need to submit a complete application, including a separate application fee and supplemental materials, for each graduate program. In order to submit a new application, you will need to create a new online application user ID (though you will *not* need to use a different email address). Go to https://gs.ucdavis.edu/apply to do so.
  • Can I submit separate applications to the M.S./M.A. and the Ph.D. for a specific graduate program?
  • No. Although you’re welcome to apply to multiple graduate programs, you cannot submit an application for multiple *degrees* in a single program. Master's degree programs are very different from Ph.D. programs.  You should review the requirements and program content thoroughly before deciding which degree you would like to pursue. The only exceptions are for applicants applying to graduate programs in Education or Nursing Science and Health-Care Leadership where each degree is listed as a different program.
  • I missed the application deadline for the graduate program – is there any way I can still apply?
  • Unfortunately, no. UC Davis does not waive the application deadlines for graduate programs. Once the deadline for submission has passed, we will not reopen the application for that program. However, we would certainly welcome your application should you choose to apply by the deadline for a future term.
  • Do *all* of my application materials (uploaded transcripts, official test scores, recommendations, etc.) need to be received by the deadline for me to be considered?
  • No, not all of your application materials need to be received by the deadline. However, we do recommend that you ensure that your application is complete as soon as possible after you have submitted your application.
  • I made a mistake on my application (I entered something incorrectly or forgot to add something) - can Graduate Studies or the graduate program fix it for me?
  • No changes can be made to the content of an application once it has been submitted.  For that reason, applicants are reminded to check their application carefully before they submit it. Notices reminding applicants that they will not be able to change or add any content in their application are displayed prior to submission. NOTE: Do *not* try to correct your application by submitting a new application to the same graduate program. Your second application will not be considered.
  • Can I submit my Statement of Purpose/Personal History and Diversity Statement/other required application content by mail or as an emailed attachment?
  • No. All of the content included in the online application must be submitted as a part of the online application. For example, applicants should NOT type "Sent by mail" or "Will email statement later" in the Statement of Purpose/Personal History and Diversity Statement section and then send their essay via postal mail or as an email attachment - it will not be accepted or added to your record.
  • I submitted my application on time but the application system shows that it was received after the deadline - will my application still be considered?
  • Yes. Unfortunately the company which manages our online application system displays submission times using Eastern Time (three hours ahead of our office) instead of Pacific Time (which is what we used for our deadlines). As long as you were able to submit your application it will be considered for the program to which you applied.
  • My graduate program requires additional application materials which are not included in the online application process. What should I do?
  • Very few graduate programs may require application materials to be submitted using systems other than the online application. Check your program's website (http://graduatestudies.ucdavis.edu/programs) to see if they require any additional application materials (e.g. an artistic or musical portfolio) and how they should be submitted. Do not submit any application materials that are not required by the program. If materials such as writing samples or a CV or résumé are required, you will be provided a section in the online application to upload those materials. You will be given instructions for providing transcripts after you have submitted your application. Letters of Recommendation must be submitted online by the recommendation provider directly.
  • What is the application fee?
  • The application fee is $90 for domestic applicants and $110 for international applicants. The application fee is non-refundable upon submission of the application.
  • I selected the the option to pay my application fee by check when I submitted my application. Can I pay by credit card instead?
  • Unfortunately once you have selected the option to pay by check and submitted your application, it is not possible for you to go back and pay your application fee using a credit card. Please follow the instructions you were provided for submitting your application fee by check.
  • How much are the tuition and fees for graduate school?
  • The current tuition and fees for graduate study at UC Davis can be found on the university's Budget & Institutional Analysis website. However, please note that these amounts do not take into account funding opportunities which may be made available by the graduate programs (fellowships, stipends, tuition remission through employment, etc.). We also suggest you visit our Financial Support page for more information.
  • How do I get funding for graduate school?
  • Complete the Fellowship application, which is part of the application for admission, and contact the graduate program to which you are applying for information on available funding, Teaching Assistantships (TA), and Graduate Student Researcher (GSR) positions. You may also contact the Financial Aid Office to inquire into available funding opportunities. Applicants who are U.S. citizens may also complete the FAFSA (Free Application for Federal Student Aid - http://fafsa.gov/). Please visit our Financial Support page for more information.
  • How do I select professor(s) that match my research interests?
  • The graduate program websites provide information on faculty research interests, and in most cases you will be able to access faculty biographies and publications through the graduate program website or other online resources.
  • How do I know if the graduate program requires specific prerequisite courses?
  • We recommend that you visit the graduate program webpage and review their application requirements. If the program has specific prerequisites you will find information about them on their website.
  • The application asks if I am a California resident. How do I know if I might be considered a California resident?
  • International applicants are not eligible for California residency, and domestic applicants must meet specific California residency criteria. We recommend you review the UC Davis Office of the University Registrar (OUR) webpage regarding California Residence for Purposes of Tuition. Once you have reviewed the information on the website you can make your selection in the application. Please note that you are only being asked to answer this question to the best of your knowledge. If you are admitted, OUR will request additional information to make a final determination regarding your residency.
  • Why does the application include specific questions regarding gender and sexuality?
  • For details regarding why these questions are included on the graduate application, please visit https://gradstudies.ucdavis.edu/prospective-students/faq/gender-sexuality-questions-uc-davis-graduate-application.
  • What do I do if I'm not sure how to answer a question on the application?
  • If you are unsure how to answer a question specific to the graduate program to which you are applying, such as courses taken specific to the major, we recommend you contact that graduate program directly.

Transcript/Academic Record Questions

  • Do I need to list every college or university I have attended on my application?
  • Yes, you must list every college-level institution you have attended in the online application.
  • How do I provide UC Davis with my transcripts/academic records to complete my application?
  • UC Davis graduate programs are no longer accepting paper transcripts as a part of the application process. After you have submitted your application online, you will receive a notification from Graduate Studies with instructions for uploading scanned copies of your transcripts to our system. For details visit our Submitting Your Transcripts webpage.
  • Do I need to provide transcripts for a college I attended if those courses appear as transfer credit on the transcript for the university where I earned my degree?
  • Unless your primary degree transcript includes a complete list of the course titles, course numbers, units, and grades for each course you took at the other college, you will still need to provide a separate transcript. An assessment of transfer units or transfer credit on your degree transcript are not enough. All information about the courses you took must be available to the graduate programs for review.
  • Will I ever need to provide official paper versions of my transcripts/academic records?
  • If you are offered admission to a UC Davis graduate program, you will be required to send official paper copies of your transcripts or academic records to UC Davis Graduate Studies. This is a required step for accepting your admission offer. If you are admitted, you will be provided with detailed instructions regarding where to send your records and what specific documents are required.
  • I have attended more college-level institutions than there are spaces available in the online application. What should I do?
  • Always be certain to enter your undergraduate degree institution in the first space provided (this applies to all applicants).  If applicable, be sure to include any other institutions where you earned a degree. In the remaining spaces, enter the institutions where you earned the most units of credit. After you have submitted your application, contact the graduate program and let them know what other college-level institutions you have attended which do *not* appear on your application. They will add it to your application record (please note that you will be required to provide scanned copies for ALL college-level institutions you have attended).
  • My college/university does not use a 4.0 grading scale. Should I convert my GPA to a 4.0 scale and how do I make the conversion?
  • No. You should not attempt to convert your GPA to a 4.0 scale. Enter your GPA just as it is on your transcript. There are also fields in the application (under "Academic History") which will ask you for the GPA/Grading scale used by your college/university – you can enter that information there.
  • I made a mistake when uploading my transcript (e.g. uploaded the wrong transcript, the pages are upside down/sideways, forgot to include a page, etc.). What do I do?
  • Get in touch with the Graduate Program Coordinator for the graduate program to which you have applied. They can review the document and reset the system so that you can upload it again if necessary.
  • I would like to wait to upload my transcript until after I've earned new grades or after my degree is posted. Can I wait and upload it later?
  • Generally graduate programs want to receive your academic records as soon as possible so that they can begin reviewing your application. However, if you are currently taking important prerequisite courses or you feel your application will not be as competitive without new grades, we would recommend getting in touch with the graduate program to inquire about when you must have your transcripts submitted to be considered. If it will take weeks or months until your grades are available or your degree has posted, the program may not be able to wait.

Letter of Recommendation Questions

  • Do all of my letters of recommendation need to be received before I submit my application?
  • No. Once you submit your application your recommendation providers will still be able to upload their letters of recommendation.
  • Do all of my letters of recommendation need to be received by the application deadline? How much time do my recommendation providers have to submit them?
  • Graduate programs understand that, if an applicant applies right on the day of the deadline, it is not likely that a recommendation provider will be able to get their recommendation in before the deadline passes. Graduate programs generally expect letters of recommendation to arrive shortly after the application has been submitted. If you want to make certain that your letters are received in time for your application to be considered, contact the graduate program directly to find out when they expect your application to be complete?
  • How do I remove a recommender from my application and add a new one?
  • Even after you’ve submitted your application or the application deadline has passed, you can still log onto the application system and go to the "Recommendations" section, then to the Recommendation Provider List. If the recommender has not yet submitted his/her letter, you can remove that recommender by clicking the “X” button in their section and then add another. You may also request a follow-up reminder e-mail be sent to your recommender from this page.
  • My recommender did not receive the e-mail requesting the letter of recommendation. How do I send another e-mail request?
  • You can send your recommender a new e-mail request if they did not receive the first e-mail *or* if  you just want to send them a reminder.  Log back into your application and go to the "Recommendations" section, then to the Recommendation Provider List.  If you click the “RESEND” button, it will send them a new e-mail. Remind your recommender to check their junk, spam, or clutter folders for the email. If they are still unable to receive the email, you may want to remove the recommender (see the previous question) and re-add them using a different email address if they have one.
  • My recommender is not able to access the system or upload their letter of recommendation. What should I do?
  • Ask your recommendation provider to contact support@hobsons.com and explain the difficulty to get assistance with having their letter added to the system.
  • Can my recommender send in a paper letter of recommendation? Can they send their letter by e-mail?
  • No. Letters of recommendation will only be accepted via the online application letter of recommendation system. Neither the graduate program nor Graduate Studies will accept letters of recommendation which have been sent to us by mail or by e-mail. Your recommendation providers will be given instructions for submitting their recommendations online.
  • My letters of recommendation are held by an automated letter of recommendation service (e.g. Interfolio) which sends out copies via email at my request. Can I send these in to you?
  • No. Because your recommendation providers are required to provide both a letter *and* complete a short evaluation for you, any recommendations must be submitted via our online application system. We cannot accept letters of recommendation sent to our office (or the graduate program offices) by these letter services.
  • Can I send in more letters of recommendation than what the graduate program requires?
  • No. Graduate programs are only able to accommodate the specific number of letters they require.  For example, if you have five excellent recommendation providers and the program only requires three letters of recommendation, you will need to select only three of the recommendation providers.
  • Can I change my answer on the letter of recommendation confidentiality waiver?
  • If your recommendation provider has not yet submitted their recommendation in the system, you may delete them (see the instructions above), re-add them to the list, and select a new waiver option. However, if your recommendation provider has already submitted their recommendation, it is not possible to retroactively change your waiver selection.

GRE Questions

  • Am I required to take the Graduate Record Examination (GRE) and what is the minimum score?
  • Each graduate program determines if the GRE is required. The university does not have a required minimum GRE score, but some graduate programs may post minimum or average scores on their website. Visit the graduate program website to determine if the program requires the GRE and for information on minimum scores.
  • How do I send my GRE scores to UC Davis?
  • GRE scores must be sent to UC Davis electronically from ETS. Use the UC Davis institution code (4834) when sending your scores to UC Davis. You do not need to enter a specific department code - the scores will be matched to your applicant record rather than to a specific department. Also, when filling out the application, be certain to enter your ETS Registration ID number in the relevant sections of the application. Your GRE scores will be transmitted to UC Davis electronically and matched to your record using the information you provided in your application.
  • When I order my GRE from ETS, what is the institution code for UC Davis?
  • The ETS institution code for UC Davis is 4834.
  • When I order GRE scores, do I need to include the institution code *and* the department code?
  • You must use the correct institution code for UC Davis (4834) but it is not necessary to use a department code. Regardless of what department code you enter, your GRE score will still be matched to your application.
  • Can you tell me if my GRE scores have arrived and been matched to my application?
  • We cannot check for you but, once your application has been submitted, you will be able to check to see if your scores have been received yourself. Please note it takes approximately two weeks after the order date or four weeks after the test date for ETS to make the official score report available to the university.
  • May I take the GRE more than once and/or report multiple scores?
  • Yes.  You may take the GRE more than once and the application provides space to self-report up to three exam scores. Please request ETS to submit your scores electronically to UC Davis. If you are a current undergraduate student at UC Davis, your scores will not be automatically reported for use with your graduate application. You need to request them. Be sure to make a note of your ETS Registration number for the GRE exam(s) you have taken. You will be required to report the ETS Registration number for each set of GRE scores you report on your Admission Application. If your name appears the same on the GRE and on your application, you do not need to request ETS to send the scores to more than one program.
  • If I apply to more than one graduate program, do I need to send multiple GRE score reports?
  • No. Test scores are matched to applicants rather than specific applications. If you have sent your scores and they have been matched to your record, they will be added to all of the applications you submit.
  • If I've taken the GRE multiple times, which GRE scores will you use?
  • ETS will send us all of your official GRE score reports and all of them will be added to your application record. The graduate program will have the opportunity to review all of your scores and determine how they will be used.
  • Can I send my own copy of my GRE scores? Or will you accept unofficial scores until the official scores arrive?
  • No. UC Davis only accepts official score reports send directly by the testing agency. Official GRE scores must be sent to UC Davis electronically by ETS (use institution code 4834).
  • I have not taken the GRE exam yet. When do I have to take it so that I can still be considered for admission?
  • Graduate program application review committees meet at various times to review the applications they have received. Please check with the Graduate Program Coordinator in the graduate program to which you are applying to determine when your application must be complete for you to be considered. Please note that it can take several weeks for official GRE scores to be issued. We recommend applicants take the GRE as early as possible.

Application Status Questions

  • How can I find out the current status of my application?
  • If you log back in to your online application, you will be able to see the current status of your application, including the materials that the graduate program has received, on the front page. Because the application review is primarily conducted by the graduate program and not by Graduate Studies, it isn’t possible for our office to provide you with more specific information regarding where your application is in the review process.
  • I have submitted my application and sent in all of my admission materials, but my application status is still incomplete. What should I do?
  • All admission materials are collected and reviewed by the graduate program to which you have applied. You may need to contact that program. Program contact information can be found in the Graduate Programs. However, please note that programs receive a lot of mail during admission season - please be certain to give them some time before you contact them to ask about documents you mailed to their office.
  • I've already submitted my application online, but I’d like to make a change/addition to my statement of purpose/CV/writing sample/etc.  If I send the new document to Graduate Studies or the graduate program, can it be added to my file?
  • No. Changes cannot be made to the application materials you’ve submitted once you have already submitted them. That’s why we strongly recommend that all applicants carefully proofread all of their materials prior to submitting them. Applications are considered final at the point when they are submitted – we cannot allow substitutions or updates after you have submitted your application.
  • Can you tell me when I will know if I’ve been admitted?
  • Each graduate program conducts their admissions review process independently. There isn’t a specific day when a graduate program makes all of their decisions. Once the program has reviewed their applications and has notified our office of their decision, you will be notified by e-mail. Please check your e-mail regularly (including your Junk Mail or Spam folders) to make certain you do not miss any important messages from Graduate Studies or the program.
  • Staff from the program I applied to told me I was admitted. When will I receive my admission letter?
  • Once a recommendation to admit or deny has been received from the graduate program review committee, the application must be evaluated by Graduate Admissions. You will receive an e-mail notice once a decision has been made. Graduate Admissions no longer sends paper letters – you will be notified by e-mail once your final admission decision has been made. Please check your e-mail regularly (including your Junk Mail or Spam folders) to make certain you do not miss any important messages from Graduate Studies or the program.
  • How will I be informed of my admission decision?
  • Once a recommendation to admit or deny has been received from the graduate program review committee, the decision must be reviewed and verified by Graduate Studies. You will then receive e-mail notification and be given instructions on how to access that decision. Only Graduate Studies is authorized to formally issue an admission decision. Any notifications you may receive directly from the graduate program are not official until you have received an email from Graduate Studies. If you are admitted, be certain to read all information you receive very carefully and follow any instructions provided - there are several steps required to accept an admission offer.

International Applicant Questions

  • When do I submit the proof of financial support needed to obtain a student visa?
  • Proof of financial support is not required until after you have been offered admission to a UC Davis graduate program. If you are admitted, you will be provided with additional instructions for obtaining your student visa, including where to send your financial documents. Do not send financial documents to the graduate program or the Office of Graduate Studies.
  • When I fill out my online application, should I convert my grades to a U.S. 4.0 or A-F grading scale?
  • No - you should not attempt to convert your grades to a U.S. grading scale. The "Academic History" section of the online application includes fields where you can enter information about the grading scale used by your university. Be certain to complete that section thoroughly, but do not convert your grades to a U.S. scale.
  • Does UC Davis have any special partnerships with universities or fellowship agencies in different countries?
  • UC Davis Graduate Studies currently has partnerships and fellowship agreements available to applicants from Brazil, Chile, China, Mexico, and Vietnam. For more information about these programs, visit the International Fellowships & Partnerships page on our website.
  • Does UC Davis offer conditional admission to any graduate programs on the basis of future English language ability? Can I satisfy the English requirement after I've been offered admission?
  • No. Applicants who are required to take the TOEFL or IELTS must provide official scores before they can be considered for admission.

TOEFL/IELTS Questions

  • Do I need to submit a TOEFL or IELTS score if I have earned or am currently earning my degree from a U.S. university?
  • If you will be earning a degree from a regionally accredited U.S. college or university, you are not required to submit a TOEFL or IELTS score as a part of your application process.
  • I have not earned a degree from a U.S. university, but my university did teach in English. Am I still required to take the TOEFL or IELTS?
  • UC Davis will only waive the English language testing requirement for applicants who have earned or will earn a degree from a university which is listed in the International Association of Universities' World Higher Education Database (http://www.whed.net/) as providing instruction solely in English. You will be required to submit TOEFL or IELTS scores if your university is not listed in the WHED database or if English is not listed as the only language of instruction for your university. Letters from universities or programs indicating that English was the sole language of instruction are not accepted.
  • I have not taken the TOEFL/IELTS exam yet. When do I have to take it so that I can still be considered for admission?
  • Graduate program application review committees meet at various times to review the applications they have received. Please check with the Graduate Program Coordinator in the graduate program to which you are applying to determine when your application must be complete for you to be considered. Please note that it can take several weeks for official scores to be issued. We recommend applicants take the TOEFL or IELTS as early as possible.
  • How do I send my TOEFL scores to UC Davis?
  • TOEFL scores must be sent to UC Davis electronically from ETS. Use the UC Davis institution code (4834) when sending your scores to UC Davis. You do not need to enter a specific department code - the scores will be matched to your applicant record rather than to a specific department. Also, when filling out the application, be certain to enter your ETS Registration ID number in the relevant sections of the application. Your TOEFL scores will be transmitted to UC Davis electronically and matched to your record using the information you provided in your application.
  • When I order my TOEFL from ETS, what is the institution code for UC Davis?
  • The ETS institution code for UC Davis is 4834.
  • When I order TOEFL scores, do I need to include the institution code *and* the department code?
  • You must use the correct institution code for UC Davis (4834) but it is not necessary to use a department code. Regardless of what department code you enter, your TOEFL score will still be matched to your application.
  • How do I send my IELTS scores to UC Davis?
  • IELTS scores must be sent by postal mail directly from the IELTS testing center to the graduate program to which you are applying. Make certain that you have the correct mailing address for the graduate program.
  • Where can I find the mailing address where I should send my IELTS scores?
  • Visit the website for the graduate program to find the proper mailing address. Go to the Graduate Programs page, click on your specific program, then click on the application details link under "Admission Requirements."
  • Can you tell me if my TOEFL/IELTS scores have arrived?
  • We cannot check for you, but, once your application has been submitted, you will be able to check to see if your scores have been received yourself. Please note it takes approximately two weeks after the order date or four weeks after the test date for ETS to make official TOEFL score reports available to the university. IELTS score delivery times may vary since they must be received by mail. Because IELTS scores must be sent directly to the graduate program, you must contact the program if you have any questions regarding their arrival.
  • If I apply to more than one graduate program, do I need to send more than one TOEFL/IELTS score?
  • No. Test scores are matched to applicants rather than specific applications. If you have sent your scores and they have been matched to your record, they will be added to all of the applications you submit.
  • Can I send in a copy of my TOEFL/IELTS scores? Or will you accept unofficial scores until the official scores arrive?
  • No. UC Davis only accepts official score reports send directly by the testing agency. Official TOEFL scores must be sent to UC Davis electronically by ETS (use institution code 4834) and official IELTS score reports must be sent by postal mail directly to the graduate program to which you are applying.

Contact Us

If the FAQs on this page did not answer your question, please e-mail your inquiry to gradadmit@ucdavis.edu. In order to facilitate our response to your inquiry, please be sure to include your full name, e-mail address and the graduate program(s) to which you are applying.