Submitting Your Transcripts and Academic Records

You must upload academic records for every college-level institution you have attended or are currently attending (including community college, transfer coursework, study abroad, summer session, etc.). You may upload your transcripts in the Academic History section of the application or after submitting your application using your Application Status Page.

It is very important that you follow the instructions below. Documents which are uploaded incorrectly will prevent your application from being reviewed.

Preparing Your Transcripts for Upload

UC Davis will accept images of original paper transcripts, unofficial advising transcripts, or even web portal transcripts. However, the document you upload must meet all of the following requirements:

• Your upload must include ALL of the same information that would appear on an official transcript, including:
  • Your full name
  • The name of the college/university
  • A complete list of all coursework listed by academic term, including number of units and grades earned
  • Any degree you have already earned (and the degree date)
  • Your overall grade point average (GPA), if your college/university provides it
• Your upload must be large enough to read, not blurry or pixelated, and all pages must be rotated so that the text is right-side up (not upside down or sideways).
• Unless the back of your transcript is completely blank (no stamps, signatures, grading scales or course information, etc.), you must upload images on the front and back your transcript.

Additional instructions for U.S. applicants:

It is your responsibility to remove any Social Security Number (SSN) information from any transcripts you upload to UC Davis as part of the application process. Be sure to check each page of your transcript carefully to make sure that no part of your SSN is included in the upload. If your transcript includes your SSN, use ink, white-out, correction tape, etc. to remove it before uploading.

Additional instructions for applicants with international transcripts or academic records:

If your transcripts or academic records are in a language other than English, you must upload a PDF which includes BOTH the original language documents *and* English translations. Any of the following translation resources are acceptable: 1) the college or university which has issued the documents, 2) a WES, IERF, or ECE evaluation, or 3) a government-certified translator.

If you have earned a degree from an institution, your upload must also include proof of the earned degree (for example, a copy of your diploma and/or degree certificate). If your university includes a grading scale on your academic record explaining their grading system, you must include that as well.

Final Notes

• Applicants who are admitted to a UC Davis graduate program will receive instructions for sending the required official copies of their transcripts or academic records to UC Davis Graduate Studies.
• UC Davis officials may contact the schools of selected applicants to verify their documents. If we are unable to verify transcripts or academic records, UC Davis reserves the right to cancel the application or withdraw an offer of admission.

Additional Transcript Questions

• It's my first term at one of the universities I listed and I don't have a transcript yet, what should I do?
• Please upload documentation from the university showing that you are currently enrolled in the university and the courses you are taking.
• I'm a UC Davis student/graduate. Do I still need to upload my UC Davis transcripts?
• Yes. Unfortunately we are not able to automatically load your UC Davis transcripts to your application. You will need to upload your UC Davis transcripts for review.
• Do I need to provide transcripts for a college I attended if those courses appear as transfer credit on the transcript for the university where I earned my degree?
• Unless your primary degree transcript includes a complete list of the course titles, course numbers, units, and grades for each course you took at the other college, you will still need to provide a separate transcript. An assessment of transfer units or transfer credit on your degree transcript are not enough. All information about the courses you took must be available to the graduate programs for review.
• My transcript is a PDF which is is password/security protected. What should I do?
• Electronic transcripts issued by universities are sometimes security encrypted to prevent them from being modified or duplicated. Sometimes this can interfere with an applicant's ability to upload the transcript. In instances like this, the best solution is generally to print out a copy of the PDF and re-scan it so that you can be certain that there is no security/encryption which would prevent the transcript from being viewed.
• I would like to wait to upload my transcript until after I've earned new grades or after my degree is posted. Can I wait and upload it later?
• Generally graduate programs want to receive your academic records as soon as possible so that they can begin reviewing your application. However, if you are currently taking important prerequisite courses or you feel your application will not be as competitive without new grades, we would recommend getting in touch with the graduate program to inquire about when you must have your transcripts submitted to be considered. If it will take weeks or months until your grades are available or your degree has posted, the program may not be able to wait.
• I already uploaded my transcripts, but I've now earned new grades. Can I upload the most recent transcript?
• Only if you have not yet submitted your application (you can replace your transcripts by returning to the Academic History section of the application). However, if you have submitted your application and/or uploaded your transcript using the application status page, you will not have the opportunity to upload a new transcript.