Frequently Asked Questions
- Who is eligible to participate?
- Students eligible to participate in the June ceremonies if:
You have Advanced to Candidacy.- Candidacy Applications must be submitted to Graduate Studies by April 1, 2024.
OR
You were filed to graduate between June 16, 2023 - June 12, 2024. - Past Graduates: Graduate students who completed their degree in the previous calendar year (2023) are welcome to contact gradcommencement@ucdavis.edu to request an exception to participate in commencement. Please note that a space cannot be guaranteed, but if an exception is granted, returning students are responsible for securing their presenting faculty and/or to work with their graduate program to secure their presenting faculty.
- Candidacy Applications must be submitted to Graduate Studies by April 1, 2024.
- Can I defer my participation?
- Graduate Studies does not offer deferments in regards to commencement.
- Do School of Nursing students participate in Graduate Studies Commencement?
- No. School of Nursing hosts its own distinct ceremony.
- I am a degree candidate. How do I register?
- Our student registration database will open on February 26.
- How do I select my faculty presenter?
- Upon registering for commencement, MFA and Doctoral students may request one faculty member to present and hood them on stage.
Master's students will be presented by a faculty member chosen by their graduate program. You are welcome to ask your faculty if they would be willing to be the representative for your program. - What time is commencement and where will it be located?
- Graduate Studies, together with the Graduate Council and the Graduate Student Association, will hold two Graduate Studies commencement ceremonies on Thursday, June 13, 2024. Master's Ceremony, from 10:00 a.m. to 12:00 p.m., and MFA and Doctoral Ceremony from 3:00 to 5:00 p.m. in the University Credit Union Center.
- What time should degree candidates arrive for the commencement ceremony?
- Students and presenting faculty are asked to arrive one hour before the ceremony begins (Master's 9:00 a.m., MFA and Doctoral 2:00 p.m.) and go directly to the line-up area. Please say your farewells to family/friends before you enter the line-up area. Your guests will want to choose their seats in the University Credit Union Center when it opens at one hour prior to the ceremony starting time.
- Do my guests need tickets to attend my commencement?
- Yes, all attending guest must have a ticket in order to enter. All registered students will receive up to (8) guest tickets to attend the in-person ceremony. Guest tickets are managed by the Aggie Ticket Box Office. Ticket registration information is sent in the student confirmation email. Ticket allocation is predetermined based on the anticipated graduate attendance for each ceremony, and capacity of the venue. Likewise, the amount of extra tickets available (if any) for distribution cannot be determined until after the close of registration and final approvals of any late registrations.
- International Students: How do I request a visa support letter for my family members?
- Students must first register for commencement and meet all eligibility requirements before a visa support letter will be generated. See "Eligibility Requirements" above.
International Students wishing to request a visa support letter from Graduate Studies in order to have relatives living outside the U.S. attend the commencement, need to e-mail their request to gradcommencement@ucdavis.edu and include the following information: Once your eligibility is reviewed and approved you will be sent a PDF letter that can be forwarded via e-mail. If you would like a hard-copy letter please let us know and you will be notified when the letter is ready for pick-up at Graduate Studies. (If you would rather have the letter mailed to a U.S. address, please state this in your e-mail and include your mailing address. We do not mail letters outside the U.S.)- Degree candidate's name
- Degree candidate's gender (for referencing in the letter)
- Degree candidate's Graduate Program
- Degree candidate's degree upon completion
- Name(s) of guest(s) and relation to degree candidate (i.e., Mother: Cheng Liu)
- Is there a dress code for commencement ceremonies?
- While there is no formal dress code, commencement is an important event, and many people choose to dress up for the occasion. The only requirement is wearing academic attire called 'regalia', which consists of a cap, gown, tassel, and hood, which can be rented through UC Davis Stores. Please wear walking (comfortable) shoes. High heels are not recommended because the commencement stage has narrow steps.
- What will my hood and tassel look like?
- The color of your hood and tassel is determined by your school and degree. The commencement tassel will be provided with your cap and gown rental. Visit the UC Davis Stores website for more information.
- Where do I get my regalia (cap, gown, tassel and hood) and other gift items for commencement?
- Regalia (cap, tassel, gown and hood), announcements, diploma frames, and graduation gifts can all be purchased online through the UC Davis Stores.
- Will I receive my diploma at the commencement ceremony?
Once you have completed your degree requirements and filed to graduate contact the Office of the Registrar for the diploma and official transcripts showing the awarding of your degree.
A scroll commemorating the ceremony is presented to each participant at commencement.
- Will someone be taking pictures and videos?
Yes, a professional photographer will be taking individual photographs of each candidate after they walk off the stage. Your free digital proof will be e-mailed within 5-7 days following commencement.
Family members and friends should take photographs of candidates either before or after commencement. Photos taken by family or friends will be permitted from their seats or from the designated photo areas in the stands above the arena floor. Tripods are NOT allowed into the University Credit Union Center.
- Are there provisions for graduating students with disabilities?
- Yes. Special arrangements can be made for students with disabilities. If you require any special accommodations, please register online as early as possible. For example, if a sign language interpreter is required or if you need assistance crossing the stage, we will need to be notified at least two months prior to the ceremony so that we can make the necessary arrangements. Your special accommodation requests MUST be entered in the "Special Needs" section when you register online. We are able to offer special accommodations to students only.
You should also visit the Disability Resources page for more information on available accommodations. - What if my guest has limited mobility or special needs?
For guests who are attending commencement ceremonies in the University Credit Union Center and who need mobility assistance, UC Davis offers mobility assistance golf carts for passenger pick up and drop off near the Pavilion Parking Structure ONLY. Guests will be picked up/dropped off at the tent situated on Hutchinson Field just to the west of the bike path. Golf carts will take guests across Hutchinson Field to and from the SW entrance of the University Credit Union Center. There is no mobility assistance pick up and drop off in Lot 25 due to pedestrian safety concerns with golf carts utilizing the same bike/pedestrian path.
For guests who will be arriving with walkers or wheelchairs, you and your accompanying adult may move along the bike/pedestrian path and use the SE University Credit Union Center Concourse entrance. Please note that entrances have ramps that must be traversed. Please note that UC Davis does not provide wheelchairs or walkers nor personnel to assist with wheelchair movement. Service Animals are allowed at commencement ceremonies.
Doors open to the University Credit Union Center one hour before the ceremony start time. Special accommodation seating sections are available for guests with limited mobility or who use a wheelchair (who may also be accompanied by one other member of their party). University Credit Union Center staff can direct you to these sections. The limited mobility seating sections are located in Rows E & F in sections 207, 213, 220 and 226 for all ceremonies. The wheelchair-accessible sections and Special Assistance Seating are located on all four Concourse corners. The building elevator is located on the Concourse Level in the SW corner. Please plan to arrive at least one hour prior to the ceremony start time as mobility assistance and wheelchair-accessible seating are on a first-come-first-serve basis.
For those guests with limited/no hearing attending commencement in the University Credit Union Center, assisted listening devices may be picked up in the University Credit Union Center Guest Services Center (located at the NE Lobby corner in the University Credit Union Center) and/or sign language interpretation can be arranged if requested prior the ceremony.
- Where am I allowed to park on campus?
Parking is complimentary with registration for all graduates and commencement
guests in designated lots. For instructions on how to register for complimentary
parking watch this video or follow the instructions below.
Step 1: Navigate to parking.ucdavis.edu
Step 2: Click on Special Event Parking
Step 3: Select Commencement Ceremonies under Event Type
Step 4: Select the ceremony you will be attending
Step 5: Enter the coupon code provided and click Apply Voucher. Note, the coupon
voucher code for the Graduate Studies ceremonies will be distributed directly to all
registered students only
Step 6: Select Commencement Parking Permit ($0.00) under Permit Type
Step 7: Select the date of the event
Step 8: Add your vehicle information
Step 9: Review the Permission to Park Agreement and select I agree at the bottom
then click Continue
Step 10: Enter your email address and checkout for the $0 amount
Designated Parking Locations
Permits are valid in unrestricted C Zone Spaces in the Pavilion Parking Structure and
Lot 25 from 7 am – midnight.
For more information, please visit the TAPS Commencement website which includes
directions, instructions, and a how-to video on how to claim complimentary parking
for Commencement on campus.- Will there be food or drink vendors at the commencement ceremony?
- No. Other than bottled water, no food or drink is permitted inside the Pavilion. However, due to the length of the ceremony, snacks can be brought in for children and elderly guests.
- Will the UC Davis stores be open during commencement?
- UC Davis Stores will likely be open during commencement weekend.
- What about bringing children?
- All are welcome to come and celebrate the graduate commencement ceremony as guests. Only graduates are permitted on the floor of the arena. Guests, including children, are seated in the upper levels of The University Credit Union Center. As the ceremony is two hours in length snacks are permitted for children. The area around the University Credit Union Center is a large grassy field and kids and adults can go outside during the ceremony, please bring water and sunscreen. Children the age of two and under do not require a ticket. Age determination is handled by ticket-takers and security.
- What hotels are in the area?
- Please see the Yolo County Visitors Bureau for a listing of hotels, restaurants, and more. Sacramento is the capital of California and is located twenty miles from Davis. Please see their visitors' guide for more information.
- What will the temperature be inside the University Credit Union Center?
- The University Credit Union Center is a large structure and many people will attend commencement, please dress knowing it will most likely be warm indoors. We recommend walking shoes without heels because much of the guest seating is on bleachers. The ceremony will proceed rain or shine, so please check the weather in advance of the ceremony.
- Will the ceremony be webcast?
- Yes, Master's Ceremony and MFA and Doctoral Ceremony.
- Who can help me with registration technical issues?
- If you are having problems accessing or using the registration database on the Commencement website, please contact the Commencement Coordinator.
- How do I access my guest tickets?
- All registered students will receive up to (8) guest tickets to attend the in-person ceremony. Guest tickets are managed by the Aggie Ticket Box Office. Any ticket system issues, please contact the box office directly at aggietickets@ucdavis.edu at (530) 752-2471. The ticket office will reply during their regular business hours of Monday-Friday between 10 a.m. - 5:00 p.m.
All guests must have a ticket, except children under the age of two. Age determination is handled by ticket-takers and security.
Tickets may be displayed via your mobile device or printed out. It is recommended that you DO NOT WAIT until the day of the ceremony to access your tickets, AND that you add your tickets to your phone’s virtual wallet or print a hard copy in case of connectivity issues. - Can I transfer my tickets to another graduate?
- Guest tickets are specifically assigned to each ceremony day/time and are non-transferrable to other ceremonies. However, if you are not planning to use all four of your tickets, you may “gift” them to another graduate in the SAME ceremony day/time by forwarding it/them once you’ve downloaded them via email or hard copy.
University policy prohibits the selling of commencement tickets for money or for any commercial value. Violation will result in referral to Student Judicial Affairs.
Please note that ticket allocation is based upon the actual number of students participating in the ceremony, and capacity of the venue.
The ceremony can also be viewed via live streaming webcast and afterwards on-demand at: commencementvideo.ucdavis.edu.
Helpful Tips
- Make reservations early. Make sure to confirm all lodging arrangements as far in advance as possible, especially if you prefer to be in Davis. During commencement weekend, local hotels will fill up fast. The same goes for some of the more upscale restaurants: save yourself the wait and make a reservation in advance.
- If possible, resist driving downtown. During commencement weekend, streets will be congested with pedestrians, bicyclists, and vehicles. Save yourself the hassle of finding parking and waiting in traffic by walking downtown. It is very convenient.
- If you get lost, there are maps located around the Davis campus and throughout downtown Davis. Each campus building has a sign that denotes the name of the building. Remember which building(s) you parked near. If you are still having trouble finding your way, ask any staff or student for directions. If you prefer a paper map they can be obtained at TAPS, Graduate Studies, and at informational signs at parking area entrances. There is also a 'UC Davis Mobile' application for campus and parking area maps and Unitrans bus schedules.