Audio-Visual Technology

Audio / Visual Capabilities and Instructions:

Meeting Rooms
All Meeting Rooms: Greenwood-Johnson (1003), Lee (1004), Abbasi (1136), and Lewin (1212) are equipped with a 55" television, video conferencing soundbar, control screen, and an in-room PC (UCD login required for use). Inputs include one HDMI and one USB (for videoconferencing).
- Instructions:
  Using a Laptop?
- Turning on the system:
  1) Touch Crestron Control Panel screen to start the system
  2) Select "Laptop" icon on the control panel & follow the prompt to send to display
  3) Use the provided HDMI to connect your laptop to the system
  4) Need to use the video soundbar for videoconferencing?
  - a) Connect USB to laptop (then select Yamaha device in your video conferencing system).
    b) USB connection not working? You may need to switch the USB connection from the in-room computer by selecting the "USB Switch" button on the Crestron control panel. If the Yamaha device is still not appearing, you may need to restart your videoconferencing application.
- Turning off the system:
  1) Unplug cables and return to the wall hook
  2) Select the power icon on the Crestron control panel to turn off the system.
  
  Using the in-room Computer?
  Turning on the system:
- 1) Touch Crestron Control Panel screen to start the system
  2) Select "Room PC" icon on the control panel & follow the prompt to send to display
  3) Use the in-room wireless mouse and keyboard to wake the computer (click or push the spacebar a few times)
  - a) If the computer does not wake, please see the front desk
- 4) Log into the computer with your UC Davis CAS ID and Password.
  - a) Note: Logging in for the first time may take a few minutes
- 5) Need to use the video soundbar for videoconferencing?
  - a) Zoom and other applications may automatically find the in-room Yamaha soundbar.
  - b) If it does not, you may need to switch the USB from the wall plate connection by selecting the "USB Switch" button on the Crestron control panel.
- Turning off the system:
- 1) Log out of all online accounts
- 2) Sign off the computer. DO NOT SHUTDOWN COMPUTER.
- 3) Select the power icon on the Crestron control panel to turn off the system.
- Need assistance? Please see the front desk.
Timm Parent Study Room
The Timm Parent Study Room (1202): is equipped with a 55" television, video conferencing soundbar, control screen, and an in-room PC (UCD login required for use). Inputs include one HDMI and one USB (for videoconferencing). Additionally, there is a secondary 55" television with one HDMI input for the children's area.
Instructions:
Using a Laptop?
Turning on the system:
1) Touch Crestron Control Panel screen to start the system
2) Select "Laptop" icon on the control panel & follow the prompt to send to display
3) Use the provided HDMI to connect your laptop to the system
4) Need to use the video soundbar for videoconferencing?
a) Connect USB to laptop (then select Yamaha device in your video conferencing system).
b) USB connection not working? You may need to switch the USB connection from the in-room computer by selecting the "USB Switch" button on the Crestron control panel. If the Yamaha device is still not appearing, you may need to restart your videoconferencing application.
Turning off the system:
1) Unplug cables and return to the wall hook
2) Select the power icon on the Crestron control panel to turn off the system.

Using the in-room Computer?
Turning on the system:
1) Touch Crestron Control Panel screen to start the system
2) Select "Room PC" icon on the control panel & follow the prompt to send to display
3) Use the in-room wireless mouse and keyboard to wake the computer (click or push the spacebar a few times)
a) If the computer does not wake, please see the front desk
4) Log into the computer with your UC Davis CAS ID and Password.
a) Note: Logging in for the first time may take a few minutes
5) Need to use the video soundbar for videoconferencing?
a) Zoom and other applications may automatically find the in-room Yamaha soundbar.
b) If it does not, you may need to switch the USB from the wall plate connection by selecting the "USB Switch" button on the Crestron control panel.
Turning off the system:
1) Log out of all online accounts
2) Sign off the computer. DO NOT SHUTDOWN COMPUTER.
3) Select the power icon on the Crestron control panel to turn off the system.
Conference Rooms
Jeff & Marsha Gibeling Conference Room (1220): is equipped with a 90" television, dual Panasonic IP cameras for presenter and audience views, ceiling microphones for video conferencing, one wireless microphone, an ADA height-adjustable lectern with HDMI and VGA inputs, and an in-room PC.
West Conference Room (1230): is equipped with dual 55" televisions, one Panasonic IP camera for audience viewing, ceiling microphones for video conferencing, an ADA height-adjustable lectern with HDMI input, and an in-room PC.
East Conference Room (1130): is equipped with a 70" television, one Panasonic IP camera for audience viewing, ceiling microphones for video conferencing, an ADA height-adjustable lectern with HDMI input, and an in-room PC.

Instructions: Please consult the Graduate Center Facility Manager prior to your reservation regarding your Audio-Visual needs. A pre-event training may be suggested. One onsite student staff will be available for brief support at the start of each reservation.
Loury Collaborative Studio
The Loury Collaborative Studio (1120): is equipped with a 55" television, video conferencing soundbar and a control screen. Inputs include one HDMI and one USB (for videoconferencing). All tables have built-in power.

Instructions:
Laptop Connection:
Turning on the system:
1) Touch Crestron Control Panel screen to start the system
2) Select "Laptop" icon on the control panel & follow the prompt to send to display
3) Use the provided HDMI to connect your laptop to the system
4) Need to use the video soundbar for videoconferencing?
a) Connect USB to laptop (then select Yamaha device in your video conferencing system).
b) USB connection not working? You may need to switch the USB connection from the in-room computer by selecting the "USB Switch" button on the Crestron control panel. If the Yamaha device is still not appearing, you may need to restart your videoconferencing application.
Turning off the system:
1) Unplug cables and return to the wall hook
2) Select the power icon on the Crestron control panel to turn off the system.

Audio / Visual Policies:

The Graduate Center's primary video input is HDMI. If your device does not have an HDMI input the user is responsible for bringing an adapter. The primary videoconferencing inputs are USBA. If your device does not have a USBA input the user is responsible for bringing an adapter.
The Graduate Center does not allow DJ's access to the built-in sound systems. DJ's are required to bring their own speakers/equipment and require special approval.
Graduate Center management must be consulted prior to any off-campus event support vendors are contracted to work in the building. Vendors may be required to provide additional insurance information prior to being allowed to support events within the facility.

Computing Support:

All meeting rooms and conference rooms have built-in computer systems with UC Davis active directory access. These workstations require users to authenticate themselves via their UC Davis computing account information.
- For assistance with computer hardware-related problems such as no audio, no video, and no internet please contact the front desk.
- For assistance with computing account-related problems, please contact IT Express at 754-HELP or visit their website for additional information.

Event Technology Support:

The Graduate Center provides basic A/V support for all event reservations. However, dedicated staff are not available for highly technical events (i.e. Live Streaming, Panel Presentations, Musical Events, Video Capture, Portable Sound Systems, Dignitary Events). Please consult the Graduate Center facility manager for your A/V needs.
Academic Technology Services provides special event support and consulting for the campus. Graduate Studies recommends ATS for highly technical events and special equipment rentals. For more information please visit their website or call (530) 752-2133.